loyaltykeys

Privacy Policy


Data Collection
Under business mark loyaltykeys and in the framework of consulting activities proposed commercially, personal data of prospects, suppliers, clients, employers, recruiters and business contacts is kept on password-protected CRM system Zoho available to Jean-Philippe Robyns only. For data collection via form on the Pip Hare Ocean Racing page, data may be collected on the same system, as well as on the dedicated WIX website platform.

Data is sourced from direct contact(s) with data subjects, or from data available in public records / in the public domain, including social media and AI. The basis of the data collection is legitimate interest, with the purpose described below.

The purpose of the data collection is to obtain business from prospects or clients, to manage prospect or client information, to offer services, to solicit employment, or to providc prospects or clients with service information or special offers. 

Data may be shared with third parties (clients or partners), however this will not include personal data, except with the permission of data subject.
 
 
Data Content
Personal data includes name, first name, title/function, employer, phone nr, email address, address, status of information and/or business, and/or notes relating to recent contact(s) with data subject.

Duplicates of personal data records may exist under the form of cloned records, whenever such a clone is needed for a different relevant business aspect. For instance, for rendering business development services on the one hand, or to facilitate ocean-racing project presentations on the other hand.


Data Correction & Deletion
Personal data is available to data subjects for consultation, correction, deletion and for opt-out of any contact - with specific opt out marking in CRM records unless such records are deleted.
Personal data records are kept for relevance relating to the data collection and commercial activities. Data will be corrected or deleted whenever requested by data subject.


Data Check & Removal
Other than deletion, opt out or correction request by the data subject, data records are being confirmed in each record as valid for the above purposes and on the above basis. A dated task is created in Zoho CRM for an annual GDPR check to confirm/reconfirm the record relevance, if not to remove the record in case the record is no longer relevant for the purpose of the data collection. This "check-and/or-remove" process is a day-to-day routine in the management of the CRM-based records of business contacts.


Additional Data Subject Rights
Other than the above, data subjects have the right to restrict processing, data portability, and have the right to withdraw consent if, where and when any processing has been based on consent.
​
​
Cookies Policy
The loyaltykeys.com website is built on the WIX platform. WIX automatically deploys strictly necessary technical cookies to ensure website security, system stability, and user session continuity. These cookies do not track personal identifying information for marketing or analytics purposes and are essential for the website to function properly.


Data Hosting & International Data Transfers
Jean-Philippe Robyns does not independently export or transfer personal data outside the European Economic Area (EEA). However, he utilizes global cloud service providers to manage business contacts and host the loyaltykeys.com website.

Zoho CRM : data is primarily hosted within Zoho's EEA data centers (Amsterdam, Dublin). Technical support operations may occasionally involve limited, strictly controlled remote access by Zoho personnel outside the EEA under Standard Contractual Clauses (SCCs).

WIX : the website infrastructure operates globally. Information submitted via the website may be securely processed or stored by WIX on servers located in Ireland or in the United States of America, or other international regions using Standard Contractual Clauses (SCCs) to guarantee data protection compliance.
 
 
Enquiries & Contact
Data subjects can contact Jean-Philippe Robyns at :
jprobyns@gmail.com - jprobyns@loyaltykeys.com
Complaints or enquiries in Belgium can be addressed to the Belgian data processing authority APD/GBA.